Attendees: Sharon, Jenneif, Carol, Harriette, David, Hope,
Michell, Marlene, Mark.
Topics
Urgent TODOs: Get final list of attendees. Breakdown of adults
and children (ages). Food
allergies. T-shirt sizes for ordering.
Reunion lodging: Marriott and Staybridge are right across the
street from each other, so very
close.
Marriott plain rooms for the $169 price. The Staybridge Hotel rooms will be more like
suites. They will
have stoves, microwaves, and refrigerators.
Meet and Greet: will be at the Staybridge.
Dues: Details were discussed. Set at $25/per person. Further
discussion of family dues vs. per
person or per adult person. Trying to maximize dues income for resource while still
minimizing financial
burdens. Dues will help to offset property taxes and upkeep offering Resource. Bank
account
is set up
and ready. Carol and Harriette are joint. Access through Zell or a check. Discussion of
access methods:
email and phone numbers to use. Dues will be separate from reunion fees. Reunion fees
haven't been
decided on yet. Discussion of delaying requesting dues until next year if property taxes
have already
been paid by Patrick. Uses for dues should be discussed at the reunion.
Committee meetings: none so far. Need to get one set up for
food committee to get work up a menu.
Genealogy comittee June 5th
Attendees Number and breakdown of attendees still not final.
Adults and children. About 70 people
came to mind.
Activities: Dependent on interest and number of children.
Discussion of where to have activities;
inside or outside. Type and length of activities. Noted that Tiara, on activities
committee,
was
thinking of combined activities for adults and children. Watch a school baseball game
nearby. Possible
Zumba class.
Genealogy presentations and surveys. Dominos. Grills available at the Staybridge. Maybe
a
cooking
station as part of health and wellness. Saturday meet-n-greet on Saturday. Setup a
health
and wellness
area. A tv will be available for posting of personal videos. Presentation on Resource
property.
Identify old photos. Interview and record elders on family knowledge. Scan photos with
iPhones etc.
Reunion Food: Need to get menus and meals planning going to
see about costs. Need to ask people
about any allergies or dietary restrictions.
Genealogy: Hope shared information she has printed from
Ancestry. People with Ancestry or Family
Search would share their trees with whoever wanted to see them. Noted that spellings and
dates sometimes
varied widely. Different documens have different spellings of names. Influenced by
whoever
was writing
the record at the time. Discussion of Mimi's family tree and the Hazels. Sometimes
formerly
the Jamaican
registrar's put the birthday as the registration day and not the actual date of birth.
Same
with the
spelling used by the Registrar, misspelled names went uncorrected. Search for Carol's
family
data.
T-Shirts Discussion of cost, design, color, style (collar or
none) order sizes. Maybe just re-use
the previous design. Shirts for everyone at the reunion. They will also be available to
order for anyone
else who wants one. Need to get proactive on design and ordering since turnaround time
is
getting short.
People will look for the order form that was used last time.
Newsletter/Website Discussed need for a Newsletter and someone
to write it. Could important
information be shared on the website and direct people to it. If anyone who doesn't
attend
Zoom meetings
shows any interest then direct them to the website. There is very little response to
Sharon's emails.
Hopefully at least one person per branch could check-in and provide thoughts and
direction.
Website is
not private but public and discoverable by anyone. Personal, private, and sensitive data
should not be
shared on the website. Still looking someone interested in writing the newsletter.
Question
of
would/could we share sensitive information on the Resource FB page since it is a closed
group.
Genealogy: should we share ancestor information for anyone who isn't living as is the
default on most
genealogic websites.
Resource property: Taxes are roughly 400/year. USD or Jamaican
money? Patrick has been paying the
taxes for the last couple of years. Marlene noted that her mother used to pay taxes.
Then
Leslie paid
them followed by George and now Patrick. Uncle George passed in 2004. Tax records would
be
nice to see.
Can we do that online? Will Freddy Sherwood be able to help us figure out how to contact
Jamaica
property tax office? Records or fragments of records and notes seem to be scattered
among
family
members. There seems to be no physical address for the Resource property. It needs to
have
it's
boundaries surveyed. Road to it is being upgraded (cut and paved). Ownership of the
property
and
proposed uses of it is an urgent topic needing discussion. Are there deeds or titles?
Family
ownership
or ? Legal ownership and title to the land is unclear. Should Patrick be reimbursed for
his
work on the
property. Use a gofundme for reimbursment? Survey at the reunion about knowledge and
interest in
resource.